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Project Assistant

  • Location

    Leeds, West Yorkshire

  • Sector:

    Admin & Clerical

  • Job type:

    Contracts

  • Salary:

    £12.56 - £13.19 per hour

  • Job ref:

    5105925_1564397484

  • Published:

    22 days ago

  • Duration:

    3 Months

  • Start date:

    18-08-2019

  • Expiry date:

    28-08-2019

Our client is seeking a Project Assistant on the initial 3 month contract with the possibility of an extension.

Working Hours-

37 hours per week

Monday - Friday

Pay Rate-

£12.56

Job Purpose-

- Support the Project Team in the planning and delivery of projects.

- Responsible for work packages within larger projects as identified within "Prince 2" Project Management methodology to deliver projects ensuring that all policies are followed, reporting to the Project Manager.

- Be responsible for managing smaller value projects as allocated from inception to completion and reporting to necessary Programme / Project Board.

- Support Case Officers on projects delivered by others

Duties and Responsibilities-

Undertake the following tasks on projects and work packages as allocated, and support the Project Team on project delivery:

- Understand customer needs (internal, public, politicians, Delivery Partners etc.) and reflect all stakeholder requirements when developing specifications.

- Develop plans that establish expected results, when results will be achieved, determine priorities and agree the resources required to deliver the project or work package.

- Support the securing of funding approvals by developing reports and business cases, following WYCA's Assurance Process.

- Work with the Legal, Finance and Purchasing Department(s) to procure and contract with external Suppliers and Delivery Partners including supporting negotiation of funding agreements where appropriate.

- Ensure delivery in accordance with agreed plans, by applying WYCA's project management procedures to manage cost, time and quality within agreed tolerances, scope, risks, communications, health and safety, and change management.

- Support with the appointment and commercial/technical management of consultants and contractors and take full responsibility for a number of smaller commissions and contracts. For example drafting client briefs, appointment through WYCA's tender procedures, monitoring and reporting progress, reviewing invoices.

- To deputise for the Project Manager as required, using own judgement and initiative to determine whether to progress, defer or escalate a decision or action.

- Undertake budget administration, providing assurance to the Budget Holder that processes comply with WYCA's Standing Orders and Financial Regulations.

- Actively contributing to financial forecasts for projects and programme.

- Work with technical experts to develop solutions.

- Undertake specific technical procedures required to deliver projects or work packages.

- Undertake project publicity and public consultation in line with the relevant communication plan and working with the Communications Team, including but not limited to updating WYCA's Internet and Intranet.

- Represent WYCA at meetings and site visits with a variety of political, business and public stakeholders in a manner that is engaging, professional, participatory and sensitive to culture and politics.

- Undertake 'Project Completion Reviews' in accordance with WYCA's Assurance Process to demonstrate that the benefits have been achieved, sharing best practice and lessons learned.

- Support Case Officers to appraise projects delivered by others.

Skills and Experience-

- Practical experience of successfully performing in a similar role

- Educated to degree or equivalent relevant education/ experience

- RINCE 2 Foundation Stage, or equivalent project management qualification desirable

- Knowledge of project management methodologies.

- Knowledge of procurement procedures.

- Knowledge of budget control processes.

- Knowledge of relevant legislation, e.g. OJEU, Health & Safety at Work Act, Equality Act etc.

- Experience of effectively contributing to team objectives.

- Experience of successfully identifying appropriate communication channels to deliver information.

- Experience of effectively contributing to organisational vision.

- Experience of working with internal and external suppliers/clients.

- Experience of working in partnerships (public and/or private).

- Experience of liaising with a range of external stakeholders.

- Experience of working with technical experts.

- Ability to prioritise tasks, create plans and adhere to deadlines.

- Ability to communicate effectively and accurately to a range of audiences, using verbal and written means and a variety of media.

- Ability to apply a wide range of procedures.

- Ability to exercise own judgement to solve problems within own sphere of responsibility, or to escalate as appropriate.

- Experience of supporting project delivery.

- Experience of successfully leading work packages and/or low cost projects.

- Experience of negotiating with or influencing others.

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