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Practice Administrator

  • Location

    Retford, Nottinghamshire

  • Sector:

    Admin & Clerical

  • Job type:

    Contracts

  • Salary:

    £8.42 - £9.42 per hour

  • Job ref:

    5113333_1569425084

  • Published:

    27 days ago

  • Duration:

    3 Months

  • Start date:

    25-09-2019

  • Expiry date:

    25-10-2019

We have an exciting opportunity for a Practice Administrator to join our client's offices based in Retford on a temporary contract basis for months with the possibility of an extension.

As the Practice Administrator, your main duties will include:

  • Provide comprehensive secretarial, clerical and administrative support to the Assistant Practice Manager, Head of Offender Health, GPs, Nurses and Team Leaders. Ensuring provision of work is to a high standard of accuracy and presentation, often working to tight deadlines and under pressure.
  • Liaise with external organisations as required, contributing to the continuity of care for patients for court, transfer establishments or upon release.
  • Word process correspondence including letters, memo's and collating reports.
  • Filing, photocopying, scan and attaching documents.
  • Input data and maintain databases.
  • Input accurate data onto SystmOne ensuring timely and accurate reports are provided to the Assistant Practice Manager and Head of Offender Health.
  • Support the clinical team in the organising and facilitation of clinics and diaries, using SystmOne rota types and ledgers.
  • Manage the SystmOne rota's, ensuring accurate records for data collection
  • Provide SystmOne training to all staff and be the point of contact for SystmOne advice and guidance for all staff members
  • Be responsible for the production and review of SystmOne protocols
  • Be responsible for data collection from SystmOne, to support reporting and Key Performance Indicators.
  • Work closely with the Head of Offender Health in relation to exception reporting for Key Performance Indicators.
  • Attend meetings as a minute taker and be responsible for producing and circulating minutes.
  • Support the clinical managers in the production of the staff off duty.
  • Be responsible for managing own workload, consulting with the Assistant Practice Manager if required.


To be successful for this Practice Administrator post you will need to have:

  • IT IS ESSENTIAL THAT YOU ARE COMPETENT WITH SystmOne.
  • GSCE Maths and English Grade A-C or equivalent

  • NVQ Level 3 or equivalent experience
  • RSA III typing or equivalent experience
  • Comprehensive working knowledge of SystmOne and Microsoft Office software
  • Experience of training staff
  • Demonstrate effective administrative and organisational ability over a wide range of tasks: e.g. diary management, record keeping, statistics, organising meetings, distributing agendas/minutes
  • Ability to work in a flexible and organised manner, to prioritise and work to deadlines in a busy environment.
  • Ability to adapt to new office systems
  • Ability to demonstrate excellent communication skills.
  • Confidence to work on own initiative and to consult as needed.
  • Ability to work positively as part of a Multi-Disciplinary Team.

Start Date: ASAP

Working Hours: 37 Hours per week, Monday - Friday.

Pay Rate: £8.42 p/h PAYE

121 Jobs is acting as an Employment Business in relation to this vacancy.