Practice Administrator

Our client is seeking a Practice Administrator on an initial 3 Month contract with the possibility of an extension:

Working Hours and Pay Rate:

Monday - Friday, 08:00 - 16:00, at a pay rate of £8.42

Job Purpose:

To work as part of a team providing secretarial, clerical and administrative support to the Healthcare team(s) within HMP services Offender Health.

Main Duties and Responsibilities:

• Provide comprehensive secretarial, clerical and administrative support to the Assistant Practice Manager, Head of Offender Health, GPs, Nurses and Team Leaders. Ensuring provision of work is to a high standard of accuracy and presentation, often working to tight deadlines and under pressure.
• Liaise with external organisations as required, contributing to the continuity of care for patients for court, transfer establishments or upon release.
• Word process correspondence including letters, memo's and collating reports.
• Filing, photocopying, scan and attaching documents.
• Input data and maintain databases.
• Input accurate data onto SystmOne ensuring timely and accurate reports are provided to the Assistant Practice Manager and Head of Offender Health.
• Support the clinical team in the organising and facilitation of clinics and diaries, using SystmOne rota types and ledgers.
• Manage the SystmOne rota's, ensuring accurate records for data collection
• Provide SystmOne training to all staff and be the point of contact for SystmOne advice and guidance for all staff members
• Be responsible for the production and review of SystmOne protocols

Skills and Experience:

• GSCE Maths and English Grade A-C or equivalent
• NVQ Level 3 or equivalent experience
• RSA III typing or equivalent experience
• Comprehensive working knowledge of SystmOne and Microsoft Office software
• Experience of training staff
• Demonstrate effective administrative and organisational ability over a wide range of tasks: e.g. diary management, record keeping, statistics, organising meetings, distributing agendas/minutes
• Ability to work in a flexible and organised manner, to prioritise and work to deadlines in a busy environment.
• Ability to adapt to new office systems
• Ability to demonstrate excellent communication skills.
• Confidence to work on own initiative and to consult as needed.
• Ability to work positively as part of a Multi-Disciplinary Team

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