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Practice Administrator

  • Location

    Retford, Nottinghamshire

  • Sector:

    Admin & Clerical

  • Job type:


  • Salary:

    Up to £8.42 per hour

  • Job ref:


  • Published:

    11 months ago

  • Duration:

    3 Months

  • Start date:


  • Expiry date:


Our client is seeking a Practice Administrator on an initial 3 Month contract with the possibility of an extension:

Working Hours and Pay Rate:

Monday - Friday, 08:00 - 16:00, at a pay rate of £8.42

Job Purpose:

To work as part of a team providing secretarial, clerical and administrative support to the Healthcare team(s) within HMP services Offender Health.

Main Duties and Responsibilities:

  • Provide comprehensive secretarial, clerical and administrative support to the Assistant Practice Manager, Head of Offender Health, GPs, Nurses and Team Leaders. Ensuring provision of work is to a high standard of accuracy and presentation, often working to tight deadlines and under pressure.
  • Liaise with external organisations as required, contributing to the continuity of care for patients for court, transfer establishments or upon release.
  • Word process correspondence including letters, memo's and collating reports.
  • Filing, photocopying, scan and attaching documents.
  • Input data and maintain databases.
  • Input accurate data onto SystmOne ensuring timely and accurate reports are provided to the Assistant Practice Manager and Head of Offender Health.
  • Support the clinical team in the organising and facilitation of clinics and diaries, using SystmOne rota types and ledgers.
  • Manage the SystmOne rota's, ensuring accurate records for data collection
  • Provide SystmOne training to all staff and be the point of contact for SystmOne advice and guidance for all staff members
  • Be responsible for the production and review of SystmOne protocols

Skills and Experience:

  • GSCE Maths and English Grade A-C or equivalent
  • NVQ Level 3 or equivalent experience
  • RSA III typing or equivalent experience
  • Comprehensive working knowledge of SystmOne and Microsoft Office software
  • Experience of training staff
  • Demonstrate effective administrative and organisational ability over a wide range of tasks: e.g. diary management, record keeping, statistics, organising meetings, distributing agendas/minutes
  • Ability to work in a flexible and organised manner, to prioritise and work to deadlines in a busy environment.
  • Ability to adapt to new office systems
  • Ability to demonstrate excellent communication skills.
  • Confidence to work on own initiative and to consult as needed.
  • Ability to work positively as part of a Multi-Disciplinary Team

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