Leamington Spa, Warwickshire
£15.06 - £15.81 per hour
2 months ago
Our client is seeking a Civic and Committee Services Manager on an initial 4 months contract with the possibility of an extension.
37 Hours per week
Monday - Friday
To manage, direct and develop the work of the Committee Services section in order to ensure that an effective and reliable service is provided in support of the Council's core democratic functions in accordance with the Council's Constitution and other relevant legislation.
Duties and Responsibilities:
To manage staff within the Civic & Committee Service Team including identifying work objectives, monitoring of performance, discipline, development and training.
To manage the effective and efficient deployment of Civic & Committee Services Team members to enable meetings of the Council and its Executive and Committees to be convened in accordance with the appropriate legislation, for minutes to be recorded and for councillors and officers to receive effective advice on the democratic process to ensure that all meetings are legally held and decisions are not open to challenge.
To act as an advisor to Chairs, Councillors, recognised trade unions operating within Warwick District and any other person attending any meeting as defined within the Council's Constitution, on their powers and responsibilities, on the Council's Constitution (including Council Procedure Rules and Declarations of Interest) and other relevant legislation.
To take responsibility for maintaining and publishing the necessary public registers including Declarations of Interest, attendance and gifts/hospitality, in accordance with legislation.
To liaise with and assist elected Members, service areas and undertake, as required, research and other projects and Task and Finish Groups
To prepare work programmes/plans, plan and conduct meetings (for example objectives, progress chasing, research and report preparation) and anything necessary to progress and secure meeting outcomes. To attend and offer guidance at pre-agenda and briefing meetings with the Chairs and Lead Officers.
To provide support for members to enable them to act as advocates for their communities and notify lead officers and outside organisations of Councillor appointments and to monitor and ensure members provide annual reports on these outside appointments.
To develop, introduce and maintain relevant procedures for public meetings
To assist on the development of and implementation of the Member Development Programme, including working with Parish & Town Council's as appropriate.
Skills and Experience:
- High level of oral and written skills.
- Demonstrated high level of IT skills through appropriate experience or qualifications.
- Experience of providing advice at meetings.
- At least five years experience of committee/democratic administration within local government.
- Association of Democratic Services Officers Certificate or Diploma.
- Ability to interpret and advise others on local government law and practice of meetings.
- Ability to advise others on Access to Information legislation.
- Political sensitivity / awareness.
- Ability to prepare concise and accurate written material, including interpreting discussions which take place at meetings and recording decisions reached.
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