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Business Support Assistant

  • Location

    Reading, Berkshire

  • Sector:

    Admin & Clerical

  • Job type:

    Contracts

  • Salary:

    £9.74 - £10.22 per hour

  • Job ref:

    5099837_1559816738

  • Published:

    3 months ago

  • Duration:

    2 Months

  • Start date:

    19-07-2001

  • Expiry date:

    06-07-2019

Our client is seeking a Business Support Assistant on an initial 2 Month contract with the possibility of an extension.

Working Hours: Monday - Wednesday - Friday, 22 Hours

Pay Rate: £9.74 P/H PAYE

Job Purpose:

To provide an administrative support service (to include some finance duties) to support the work of Children and Family Services and its activities.

Duties and Responsibilities:

  • To provide a consistent and reliable high quality administration service to Children and Family Services. Providing cover and support for other admin staff as required, and carrying out administrative duties including: photocopying; processing incoming and outgoing mail; collating; preparing and distributing paperwork for meetings and review; and other clerical tasks.
  • Undertake tasks related to bookings of rooms, events and training programmes including maintaining records, providing information, booking venues, managing bookings and undertaking administrative preparation associated with events.
  • Support service activities, including taking telephone calls, collection of post.  Maintain up to date records and database for the Team and support production of reports.
  • Maintain financial records via the Agresso system.
  • Arrange meetings, prepare and distribute agendas and other documentation. To attend meetings and take minutes as required.
  • Contribute to the continuous improvement, performance and quality of the service.
  • Updating web content.
  • Ensure that actions taken by the post holder comply with Council policy.
  • Undertake other duties appropriate to the post as required. This may include a range of tasks as the post holder will be part of a small team.
  • To maintain supplies of office stationery and equipment, placing orders and processing invoices.
  • Promote equality as an integral part of the role, treating everyone with fairness and dignity.
  • Comply with WBC health and safety policies, procedures and rules, taking reasonable care of self and others.
  • Adhere to the standards set out in the WBC competency framework.

Skills and Experience:

  • GCSE grade C in English, Maths and ICT or equivalent
  • Minimum of two years office experience
  • Experience of producing accurate data and documents
  • Experience of working in a multi-agency setting
  • Experience of working in a fast-paced administrative role
  • Experience of working in a customer-facing role
  • Experience of payments and invoices
  • Experience of organising and minuting meetings
  • Understanding of the local government environment
  • Knowledge of children's services
  • Ability to use Outlook, and a web browser to access information
  • Basic ability to use Microsoft Office (Word, Excel, PowerPoint etc)
  • Enjoy working as part of a team
  • Able to work with infrequent supervision
  • Prepared to accept responsibility

Disclaimer: By applying for this role, you give consent for your information to be forwarded to our Client(s) and information of which may be retained within our databases