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Business Support Assistant

Our client has a 5 month contract vacancy for a part-time (4 day week) Business Support Assistant

The workload for this post is varied and will require a good standard of knowledge within the following skillset:

* Experience of using window based packages
* NVQ Level 3 Business Administration or working towards with existing 50% achievement or equivalent.
* Experience of dealing with the public either face to face, telephone or written capacity
* To demonstrate problem solving capabilities
* Able to work on own initiative
* Good written and verbal skills
* A commitment to self development including ability to attend training courses which may be away from the office and be prepared to undertake further additional training
* Flexible and responsible approach to work
* Contribute to the development of, and gain support for, the Directorate's shared values, vision, policies, objectives and strategies from staff, service users, other agencies and the public.

General Duties

* Provision of high quality support to all internal and external customers
* Basic use of Microsoft packages including but not limited to Word, Excel, Outlook, Powerpoint
* Undertake routine clerical duties including, but not limited to, photocopying, fax transmission, laminating, binding, scanning, document collating and distribution.
* Recording, reporting, distribution and collection of mail (where no central team undertaking)
* Undertake reception duties, including signing in and out visitors, ensuring they are aware of fire evacuation procedures
* Undertake routine monitoring of generic resource email accounts (as allocated by Supervisor)
* Receive routine telephone enquiries, message taking and call re-direction
* File maintenance
* Filing / electronic filing, Records Management, Subject Access Request
* Orders, receives, checks and distributes stocks of stationery and other consumable items (where no central team undertaking)
* Meeting/event convening (room booking, invite sending, room set up, refreshments etc)
* Fire Marshall cover (where appropriate)
* Record and update sickness database (where no central team undertaking)
* Imprest purchasing and petty cash (where no central team undertaking)
* Health & Safety support and awareness
* General minute taking
* Peer training/coaching/mentoring
* Induction support
* Accommodation / property support to Supervisor (where no central team undertaking)
* Basic support for systems in use by LCC or Service Area supported (in agreement with Supervisor)
* Use of IT systems/databases to enter, amend or extract information (as determined by Supervisor)
* Production of reports, letters, audio tapes and other processed communications, often of a sensitive nature
* Equipment maintenance (where no central team undertaking)

If you feel you have the required skills and experience for this role please submit your CV ASAP

Disclaimer: By applying for this role, you give consent for your information to be forwarded to our Client(s) and information of which may be retained within our databases