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Administrator Assistant

  • Location

    Ystrad Mynach, Caerphilly

  • Sector:

    Admin & Clerical

  • Job type:


  • Salary:

    £10.14 - £10.64 per hour

  • Job ref:


  • Published:

    4 months ago

  • Duration:

    4 Months

  • Start date:


  • Expiry date:


Our client is seeking a Administrative Assistant on an initial 4 month contract with the possibility of an extension.

Working Hours:

37 Hours per week

Monday - Friday

Pay Rate:

£10.14 p/h

Job Purpose:

Provide effective and timely administrative support to the relevant service group.

Duties and Responsibilities:

Provide accurate and timely general administrative support

  • Using Microsoft Office (Word, Excel and PowerPoint) or similar IT software to carry out work that involves word processing, spreadsheets and presentation graphics.
  • Servicing and recording meetings as required

Effectively manage information, data and systems

  • To be responsible for the maintenance and security of records including service request records and systems, safety records, inspections data, staff rotas, overtime/additional hours, income receipts and mail logs;
  • To contribute to performance and planning information by collecting, inputting and collating service information onto relevant databases, collating and validating relevant performance planning and costing/accounting/profit and loss information.
  • Participate in validation of information held in computer and manual systems.
  • Collecting and collating information for various purposes, in particular in performance management.

Assist in the development and implementation of administrative systems and processes

  • Implement the Business Process relevant to the specific service group.
  • Participate in the development of related IT systems and take an active part in their introduction and operation within the Team/Service.

Assist in the organisation and management of the administrative function

  • To deputise in the absence of the relevant Principal Officer or other relevant team member(s) as required.


  • Other allocated duties that may reasonably be required of the post holder.

Skills and Responsibilities:

  • Evidence of understanding / experience of working with Microsoft Office suite of software (Word, Excel, PowerPoint, Access)
  • Knowledge and understanding of databases.
  • Understanding and knowledge of Administrative procedures.
  • Ability to work to competing deadlines
  • Ability to work to constant and conflicting demands.
  • Able to maintain effective working relationships.
  • Contribute to planning of work in conjunction with Line Manager.
  • Evidence of general administrative experience.
  • Experience of working with information databases.
  • Previous experience of working in a team.


For this role you will need the following:

- You are eligible to work in the UK

- A suitable NI Number

- 2 References

Disclaimer: By applying for this role, you give consent for your information to be forwarded to our Client(s) and information of which may be retained within our databases