Blandford Forum, Dorset
£11.17 - £11.73 per hour
5 months ago
Our client is seeking a Administrator on an initial 2 month contract with the possibility of an extension.
37 Hours per week
Monday - Friday
Supporting the Fleet Support Manager by ensuring the fleet department and all transport operations are carried out within the legal framework and all Health and Safety requirements.
Duties and Responsibilities:
Planning, directing and monitoring preventive maintenance and repair programs for all the company fleet by arrange bookings for vehicles to be serviced with various garages in accordance with manufacturer's recommendations and contract hire company requirements and raising appointments on our database.
To ensure that all arrangements for the statutory MOT tests for the vehicle fleet are made in good time, liaising effectively with contract supervisors and planners.
To maintain vehicle history files and make them available for inspection by any Statutory body and in respect of the legal requirements.
To maintain the vehicle database through data input from a variety of vehicle information sources.
Update all vehicle records with relevant fleet documents and reports onto fleet software system and administer and update driver records on all fleet systems.
To proactively retrieve reports from the fleet management system and other databases as required.
To assist in the movement of vehicles and handovers / transfers when requested.
To co-ordinate and deal with driver enquiries as required and assisting with other administration duties.
Contribute to the effective operation of the Fleet department through active participation in activities.
Working with all internal and external customers to identify problems and advise on appropriate solutions Work as part of the Fleet team to ensure consistent and quality service delivery, cross cover colleagues and of the wider business team.
Provide a first point of contact for department related enquiries.
Liaise directly with all internal and external customers using standard procedures in a timely, efficient and effective manner to resolve items/issues.
Accept full responsibility for acknowledging and answering basic queries which require a standard response. Apply knowledge and skills to complete a variety of day-to-day activities seeking guidance on issues outside of own personal area.
Generate/amend and circulate correspondence as directed prioritising and organising own work to meet agreed deadlines. Refer problems as appropriate to others for resolution promptly ensuring internal and external customers are kept informed of progress made.
Assist line manager by organising and co-ordinating directed schemes and contracts.
Liaise with colleagues to ensure that any emergency works are co-ordinated and executed in an appropriate manner.
To support the business in maintaining fuel card records Establish, develop and maintain effective working relationships with all work colleagues, contractors and partnering agencies to ensure an integrated contribution to businesses corporate objectives.
Observe and comply with Sovereign's policies and procedures and observe and continually promote equality and inclusion and customer care in compliance with organisational aims and objectives.
Continuously seek realistic ways to improve efficiency and effectiveness in your role, to help the department achieve its goals. Participate in learning and development activities that develop personal effectiveness and assist in improving performance in the role.
Undertake any other duties as may reasonably be required in line with the level of responsibility of the post and in order to meet the changing needs of the organisation.
For this role you will need the following:
- You are eligable to work in the UK.
- A suitable NI Number.
- 3 Years written referencing (All gaps verified).
121 Jobs is acting as an Employment Business in relation to this vacancy.